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Document Management Solution

WHAT IS A DOCUMENT MANAGEMENT SOLUTION?

Document Management Solution involves the day-to-day capture, storage, modification and sharing of physical and/or digital files within an Organisation.    A Document Management Solution (DMS) securely puts paper into electronic processes.  It is basically a piece of software that is installed on your computer system that manages and tracks electronic documents and images of paper-based information that has been scanned through the use of a document scanner.

To respond to the growing needs of your business or corporate work-group, Digi-Net Business Solutions offers a set of Document Management Suites that allows you to scan, file, retrieve, and stay in control of all your data.

Today, Organisations need to do more than just capture and convert paper into PDF. They need to lower costs, automate workflows, reduce their eco-footprint and improve security and regulatory compliance.

BENEFITS OF  DOCUMENT MANAGEMENT SOLUTIONS: 

  • Reduced Storage. By scanning documents into a DMS you free up prime storage office space that is usually required by paper!

  • Flexible Indexing & Retrieval of Documents – documents can be retrieved without leaving your desk!

  • Efficient Document Distribution between Colleagues & Clients, thereby providing cost savings by reducing overheads associated with paper based document distribution.

  • Security. Greater control of who has access to what! A DMS can provide an audit trail of who has viewed a document, when, and if it has been modified

  • No Lost Files. Lost documents can be time-consuming and costly but with a Documen t Management Solution imaged documents remain centrally stored when viewed so none are lost or misplaced!

  • Improves staff efficiencies. A DMS will lead to an improved flow of information within an Organisation thus enabling staff to quickly access information when solving queries or completing tasks

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